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clsx_event_planning_guide [2014/08/06 05:38]
jonobacon
clsx_event_planning_guide [2014/08/06 05:54]
jonobacon
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   * Venue and Date/Time - a place to host the event and a date or dates that you want the event to run.   * Venue and Date/Time - a place to host the event and a date or dates that you want the event to run.
   * Event Structure - a CLSx requires an unconference component, but are there other types of content (e.g. presentations,​ round-tables) that you would like to incorporate?​   * Event Structure - a CLSx requires an unconference component, but are there other types of content (e.g. presentations,​ round-tables) that you would like to incorporate?​
-  * Equipment - core equipment that you will need for the event such as projection, audio, etc.+  * Equipment/​Infrastructure ​- core equipment that you will need for the event such as projection, audio, etc.
   * Materials - some soft materials you will need for the event (e.g. namebadges, session cards) etc. Fortunately we provide much of this.   * Materials - some soft materials you will need for the event (e.g. namebadges, session cards) etc. Fortunately we provide much of this.
   * Social Events - additional social events to get the community togther.   * Social Events - additional social events to get the community togther.
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 We recommend you have a mixture of content for your CLSx event. Many events provide the unconference format as the main foundation and then include additional types of content such as those above as well. This happens at the main Community Leadership Summit event (see http://​www.communityleadershipsummit.com/​schedule/​). We recommend you have a mixture of content for your CLSx event. Many events provide the unconference format as the main foundation and then include additional types of content such as those above as well. This happens at the main Community Leadership Summit event (see http://​www.communityleadershipsummit.com/​schedule/​).
  
-=== Equipment ===+=== Equipment/​Infrastructure ​=== 
 + 
 +When running any event there will be certain equipment you need. In many cases this equipment can be borrowed from friends and colleagues for use at the event. 
 + 
 +Below is an equipment checklist of things you will probably need to coordinate:​ 
 + 
 +  * Chairs - chairs for people to sit together in sessions. If you have multiple discussion sessions (which is recommended),​ you will want to group chairs together. 
 +  * Registration table - a long table where people can grab name-badges and register. 
 +  * Printed materials (name badges, session cards, session numbers)  
 + 
 +You may also need the following, depending on the content of your CLSx event: 
 + 
 +  * PA sound system - if you need to speak to large crowd, you may need a mic and amplified sound system (check the venue though, many include them built into the room). 
 +  * Projectors/​Screens - if you have slide content, you will need projection and screens. 
  
 === Venue === === Venue ===